December 11, 2007 Regular BOCC Meeting Agenda Item #22
Title Payment of invoice for Inmate Hospital/Medical care (Amended)
Amount $96,353.34
Description Request Payment of invoice for Inmate Hospital/Medical care
Recommendation Pay invoice for Inmate Hospital/Medical Care.Transfer $96,353.34 from General Fund Reserve for Contingencies
Alternative(s) Do not authorize transfer of funds which will cause the Sheriff's Office to be in violation of their contractual agreement
Requested By Sheriff Sadie Darnell
Originating Department Alachua County Sheriff's Office
Attachment(s) Description PHS Invoice page 1
PHS Invoice page 2
Budget Amendment
General Fund Reserve Worksheet
Documents Requiring Action Budget Amendment
Executive Summary Appropriate funds from General Fund Reserve for Contingencies to the Sheriff's Office for payment of PHS Invoice.
Background On December 20, 2005 the Sheriff's Office entered into a contractual agreement with Prison Health Services, Inc. (PHS) for Inmate medical care. Section 1.5 of the agreement stipulates that PHS will be responsible, in a 12 month period, for upto $950,000 in hospital, off-site medical and pharmacy costs. The Sheriff's Office is responsible for any amounts over $950,000. For the 12 month period ending September 30, 2007, the total amount paid by PHS for hospital, off-site medical and pharmacy was $1,113,974.75. This amount exceeds the $950,000 cap by $163,974.75. The Sheriff's Office was able to pay $67,621.41 of this amount in August when they received the invoice for the quarter ending June 30th. This leaves a balance due of $96,353.34. The invoice for the quarter ending September 30th in the amount of $96,353.34 was received on November 16, 2007 with a due date of November 18, 2007. Due to the recent cuts to the FY08 budget, the Sheriff's Office has no funding for this expense.
Issues Not paying the final invoice for the 12 month period ending September 30, 2007 will cause the Sheriff's Office to be in violation of their contractual agreement with PHS, Inc.
Fiscal Recommendation Transfer $96,353.34 from General Fund Reserve for Contingencies.
Fiscal Alternative(s) Do not authorize the transfer of funds causing non-compliance with the contractual agreement.
Funding Sources General Fund Reserve for Contingencies
