BOARD OF COUNTY COMMISSIONERS
Agenda Item #25
Title
Maintenance on Audio Video Recording System: Special Payment Request 6.1 (Amended)
Amount
$23,419.00
Description
Request approval of Special payment request for $23,419.00 to CourtSmart for Maintenance of the Audio Video Recording System.
Recommendation
Approve the Special payment for maintenance service to CourtSmart for Audio Video Recording System.
Alternative(s)
N/A
Requested By
Ted McFetridge
Originating Department
Court Administration
Attachment(s) Description
CourtSmart Invoice
Documents Requiring Action
CourtSmart Invoice
Executive Summary
Court Administration is requesting authorization for special payment to CourtSmart in the amount of $23,419.00. This amount is for maintenance services received from July 1, 2007 through December 31, 2007.
Background
CourtSmart is the sole source provider of support for the Alachua County court audio and video recording system. This system records the official court record, in real time, controlled by a central monitoring room located in each courthouse. We rely solely on CourtSmart to keep the system operational. Initially, CourtSmart requested $87,790.00 as an annual rate. The Court Technology office has worked with CourtSmart for months negotiating better pricing for Alachua County. We were successful negotiating a 40% decrease. The new annual rate is $46,838.00. During the negotiations CourtSmart continued to service our system.
Issues
If payment is not approved we will not be able to maintain the equipment needed for court records.
Fiscal Recommendation
Authorize special payment.
Fiscal Alternative(s)
Do not authorize and request direction.
Funding Sources
Included in General Fund budget for Court Administration
Account Code(s)
001-3300-601-46.70
Attachment: CourtSmart07.pdf