August 12, 2008 Regular BoCC Meeting
Invocation1. Invocation by Reverend Marciah McCartney, Unity of Gainesville Church (Amended)Amount: N/A Recommended Action: Hear Invocation by Reverend Marciah McCartney, Unity of Gainesville Church Pledge of Allegiance2. PledgeAmount: N/A Recommended Action: Hear the Pledge Approval of Agenda3. Approve the Agenda (Amended)Amount: N/A Recommended Action: A motion to Approve the Agenda : (a) approve any amendment to the Regular and Consent Agenda; (b) adopts the Regular Agenda; and (c) approve all items on the Consent Agenda Announcements4. Announcements - Mark Sexton, Communications Coordinator (Amended)Amount: N/A Recommended Action: Hear Announcements Time Certain ItemsPublic Comments
5. 9:30 AM Public Comments (Amended)Amount: N/A Recommended Action: Hear Public Comments
Community OutreachRecognitions, Proclamations and Presentations
6. Length of Service Milestone Recipients (Amended)Amount: N/A Recommended Action: Recognize County Employees that have reached a Length of Service or Career Milestone in July, 2008. Attachment: July 10 emp.pdf 7. Presentation: Meridian Behavioral Healthcare, Inc.‘s Annual Report (Amended)Amount: N/A Recommended Action: Accept the Annual Report Presentation of the Meridian Behavioral Healthcare, Inc. Attachment: Meridianreport FY20072008.pdf 8. Presentation: Surface Treatment of Countyline Road (Amended)Amount: Varies Recommended Action: Direct staff to negotiate an interlocal agreement with Gilchrist County in which Alachua County will surface treat SW 298th Street (Countyline Road) using Alachua County crews, materials and equipment and Gilchrist County will pay the full cost of project Attachment: Countyline_August 08.pdf Appointments to Advisory Boards and Committees
9. Alachua County Housing Authority Member Appointment. (Amended)Amount: N/A Recommended Action: Appoint one member to the Alachua County Housing Authority, term ending July 2010. Attachment: Hsg Auth Member Roster.pdf Attachment: PikeE.pdf Attachment: HsgAuthTally.pdf Attachment: Hsing Auth AttdcRster.pdf 10. Criminal Justice, Mental Health and Substance Abuse Grant Planning Committee Appointment. (Amended)Amount: N/A Recommended Action: Appoint one designated agency representative to the Criminal Justice, Mental Health and Substance Abuse Grant Planning Committee, to a partial term ending April 2009, then a full term ending April 2011. Attachment: CJMHSAGPC Attendance Aug 12 08.pdf Attachment: CalamaJ Nomination Ltr.pdf Attachment: CalamaJ Public Defender.pdf Attachment: CJMHSAGPC tally sheet Aug 12 08.pdf Attachment: CJMHSAGPC Membership Roster.pdf 11. Gainesville/Alachua County Cultural Affairs Advisory Board Appointment (Amended)Amount: N/A Recommended Action: Appoint two citizens to vacancies on the Gainesville/Alachua County Cultural Affairs Board, both with terms ending September 2010. Attachment: HastingsM.pdf Attachment: VanHartP.pdf Attachment: White L.pdf Attachment: CAB Attendance 11 2007 thru 10 2008.pdf Attachment: Chuku N.pdf Attachment: Cultural Affairs Board Member Roster.pdf Attachment: CAB tally sheet Aug 12 08.pdf Attachment: Saltman A.pdf 12. Gainesville/Alachua County Regional Airport Authority Member Appointment. (Amended)Amount: N/A Recommended Action: Appoint one member to the Gainesville/Alachua County Regional Airport Authority, term ending July 2011. Attachment: GACRAA Member Roster.pdf Attachment: GACRAA Attendance July 1 2008.pdf Attachment: McEachernM.pdf Attachment: FletcherI.pdf Attachment: GACRAA Tally.pdf 13. Planning Commission Advisory Board Appointments (Amended)Amount: N/A Recommended Action: Appoint three citizens to the Planning Commission, all with terms ending July 2012: two to citizen-at-large positions and one to the Building Industry-Related position. Attachment: McQuillanS.pdf Attachment: ReyesS.pdf Attachment: Planning Commission tally sheet.pdf Attachment: Carlsen J.pdf Attachment: Flinn W.pdf Attachment: HigmanJ.pdf Attachment: Planning Commission Roster.pdf Attachment: Planning Commission Attendance.pdf 14. Recreation and Open Space Committee Member Appointment. (Amended)Amount: N/A Recommended Action: Confirm the nomination of one member to the Recreation and Open Space Committee, no term end date. Attachment: ROSCO Attendance.pdf Attachment: WellnerM.pdf Attachment: Recreation and Open Space Roster.pdf Attachment: WellnerMletter.pdf Attachment: Tally ROSCO Aug 2008.pdf 15. Rural Concerns Advisory Board Appointments (Amended)Amount: N/A Recommended Action: Appoint two citizens, both to terms ending September 2009; one to the 'Member of the Farm Bureau' position, and one to the 'actively involved in Agriculture/Siviculture' position. Attachment: EmersonJ.pdf Attachment: Rural Concerns Roster.pdf Attachment: Tally sheet Rural Concerns Aug 12 08.pdf Attachment: Wasdin J.pdf Attachment: Rural Concerns Attendance.pdf
Governmental UnitsCounty Attorney
16. Settlement Agreement in Lopez v. Alachua County (Amended)Amount: $15,000.00 Recommended Action: Approve the tentative settlement in Lopez v. Alachua County. Attachment: felixlopez_settlementpdf.pdf County Manager
17. County Manager's ReportAmount: N/A Recommended Action: Hear County Manager's Report Community Planning Group
18. Alachua County Transportation Priorities for FDOT Fiscal Years 2009 2010 through 2013 2014 (Amended)Amount: N/A Recommended Action: Approve the priorities for transmittal to the FDOT. Attachment: FDOTPrioritiesFY09toFY13PP.ppt Attachment: FDOTPrioritiesFY09toFY13PP.pdf Attachment: FDOTPrioritiesFY200910thru201314.pdf 19. Brytan Development: Speed Study & Roadway Issues (Amended)Amount: $3,000.00 Recommended Action: Direct staff to delay performing a speed study on SW 75th Street until substantial build-outDirect staff to continue to work with Brytan developers on roadway issues Attachment: brytan_August_08.pdf 20. Graded Road Improvement Program: Old Bellamy Road Private Funding (Amended)Amount: $26,000.00 Recommended Action: Direct staff to negotiate a contract with Mr. Outler in which the County will surface treat half-mile segment of Old Bellamy Road in FY 09 (rather than FY 11) and Mr. Outler will pay the full cost of the treatmentDirect staff to evaluate future citizen requests for early surface treatments on a case-by-case basis and recommend acceptance or rejection to the Board Attachment: GRIP_private_contracts.pdf
Closing CommentsPublic Comments - 15 minutes
21. Closing Public CommentsAmount: N/A Recommended Action: Hear Public Closing Comments Commission Comments
22. Commission Comments (Amended)Amount: N/A Recommended Action: Commission Comments
Evening Community OutreachPublic Comments - 30 minutes, then resume Public Hearing
23. 5:30 PM Public Comments (Amended)Amount: N/A Recommended Action: Hear PM Public Comments
Public HearingsRegular Matters
24. First Public Hearing: Small Cities Community Development Block Grant (CDBG) application. (Amended)Amount: $750,000.00 Recommended Action: Hold Public hearing and Direct Growth Management staff to prepare an application for Housing Rehabilitation in the amount of $750,000 for the FFY 2008 Florida Small Cities CDBG Program for submission to the Florida Department of Community Affairs. Attachment: 2008 CDBG First Public Hearing Handout7168.pdf Attachment: 2008 CDBG Power Point Presentation 7168.ppt Attachment: CDBGpowerpoint .pdf 25. Ordinance to amend the Purchasing Code. (Amended)Amount: N/A Recommended Action: Adopt an ordinance to amend the Purchasing Code Attachment: Purchasing Ordinance Changes 2008 .pdf Legislative items
26. Charter Amendment prohibiting the sale or conversion to other uses of certain lands acquired or used for conservation, recreation, or cultural purposes. (Amended)Amount: N/A Recommended Action: Adopt an ordinance to amend the County's charter, subject to voter approval, prohibiting the sale or conversion to other uses of certain lands acquired or used for conservation, recreation, or cultural purposes; placing the charter amendment on the November 4, 2008 ballot. Attachment: ForeverReally.pdf 27. Ordinance on referendum imposing a one-half percent infrastructure sales surtax. (Amended)Amount: N/A Recommended Action: Adopt the ordinance on a referendum imposing a one-half percent infrastructure sales surtax to fund conservation lands, parks, and recreation. Attachment: QualityofLifeSurtax2.pdf Attachment: QualityofLifeLtr.pdf Attachment: newballotlangsurtax.pdf
Quasi-Judicial/Zoning ItemsSummary Items
28. ZOX-02-08: A request for a special exception to allow a large community residential home (Florida Baptist Children's Home) on approximately 8 acres. (Amended)Amount: N/A Recommended Action: Staff recommends the Board adopt Resolution Z-08-16 (Florida Baptist Children's Home) with the bases and conditions as noted in the staff report. Attachment: ZOX0208 Public Comments and Notification.pdf Attachment: ZOX0208.ppt Attachment: ZOX0208 Staff Report.pdf Attachment: ZOX0208Application2.pdf Attachment: ZOX0208Application.pdf Attachment: ZOX0208 Petition Submitted by Joe Kirby.pdf Attachment: ZOX0208 Powerpoint.pdf Attachment: ZOX0208 Resolution.pdf 29. ZOM-09-08: A request to amend an existing non-residential planned development (Saint Francis High School) district. (Amended)Amount: N/A Recommended Action: Adopt Resolution Z-08-17 (Saint Francis High School) with the amended bases and conditions as noted in the staff report. Attachment: ZOM0908 Application Documents.pdf Attachment: ZOM0908 Existing ZMP.pdf Attachment: ZOM0908 Notification.pdf Attachment: ZOM0908 Updated ZMP.pdf Attachment: ZOM0908.ppt Attachment: ZOM0908 Powerpoint.pdf Attachment: ZOM0908 Staff Report.pdf Attachment: ZOM0908 Resolution.pdf 30. Provence Residential Subdivision (formerly known as Provance Subdivision) (Amended)Amount: N/A Recommended Action: Approval of the Revised Final Plat for Provence Residential Subdivision. Attachment: Provence_Open_Space_Plan.pdf Attachment: Provence_Rev_Final_GM_SR.pdf Attachment: Provence_SBAC_LTR.pdf Attachment: Plats08122008.ppt Attachment: Provence_Plat.pdf Attachment: Provence_Revised_Plat_Chair_SR.pdf Attachment: Plats08122008.pdf 31. ZOM-10-08: A request to rezone from RP (Residential Professional) to BR (Business, Retail Sales and Services) (Amended)Amount: N/A Recommended Action: Adopt Resolution Z-08-18, 209 NW 75th Street, to rezone from RP to BR. Attachment: Background material.pdf Attachment: ZOM1008.ppt Attachment: Resolution Z0818.pdf Attachment: NotificationZOM1008.pdf Attachment: Staff Report ZOM1008.pdf Attachment: PowerPointZOM1008.pdf New Business
32. ZOS-05-08: A Request to renew an existing Special Use Permit for a excavation, land clearing and clean debris fill operation on approximately 133 acres. (Amended)Amount: N/A Recommended Action: Approve Resolution Z-08-15 with the bases and conditions as noted in the staff report. The Planning Commission recommends approval of this item (7-0) with the bases as noted by staff Attachment: ZOS0508 Powerpoint.pdf Attachment: ZOS0508.ppt Attachment: ZOS0508 Background Materials.pdf Attachment: ZOS0508 Johnson Site Plan.pdf Attachment: ZOS0508 Public Comments and Notification.pdf Attachment: ZOS0508 Sandra Bonell Pictures.pdf Attachment: ZOS0508 WG Johnson ERA.pdf Attachment: ZOS0508 Resolution.pdf Attachment: ZOS0508StaffReport.pdf Attachment: ZOS0508 Miles Petition.pdf Attachment: ZOS0508 SUP Report.pdf 33. ZOM-08-08 Amendment to a variance to allow installation of Solar Panels (Amended)Amount: N/A Recommended Action: Staff recommends approval of ZOM-08-08, an amendment to a variance to allow for the installation of solar panels waterward of the Kanapaha Prairie Control Line on Parcel 07353-015-000. Attachment: ZOM0808RevisedVariance.pdf Attachment: ZOM0808 Revised Staff Rpt.pdf Attachment: ZOM0808 Powerpoint.pdf Attachment: ZOM0808 BloomquistJensen.pdf Attachment: Jensen Bloomquist Solar Panels.pdf Attachment: ZOM0808.ppt 34. Hotel Cambria Preliminary Development Plan (Amended)Amount: N/A Recommended Action: Approval of Preliminary Development Plan and Issuance of a Preliminary Certificate of Level of Service Compliance for Roads Only for Hotel Cambria, project number 2008022502. Attachment: Hotel_Cambria_Prel_SR.pdf Attachment: Hotel_Cambria_Prel_Open_Space_Plan.pdf Attachment: Hotel_Cambria_Presentation.pdf Attachment: Hotel_Cambria_Prel_Dev_Plan.pdf Attachment: Hotel_Cambria_Color_Location_Map.pdf Attachment: Hotel_Cambria_Aerial.pdf Attachment: Hotel Cambria Presentation.ppt
Adjourn CONSENT/Community Outreach CONSENT/Governmental UnitsConstitutional Officers/Other Governmental Units
35. Ratification of the warrant list. Amount: $5,214,109.92 Recommended Action: Ratify the warrant list. Attachment: Warrant List Board.pdf 36. Approval of the Board of County Commission Minutes. (Amended)Amount: N/A Recommended Action: Approve the following Board of County Commission minutes: May 23, 2008 June 20, 2008 June 24, 2008 June 30, 2008 Attachment: BOCC 062408.pdf Attachment: BOCC Min063008.pdf Attachment: BOCC 062008.pdf Attachment: BOCC MINs5232008.pdf County Manager
37. Report on Contracts and Grants approved by County Manager and Staff (Amended)Amount: N/A Recommended Action: Approve the report. Have Clerk include copies of the agreements in the Boards minutes Attachment: Report of Contracts Aug 2008 Final.pdf 38. Minutes of Informal Meetings held May 6, May 20 and June 3, 2008Amount: N/A Recommended Action: Approve Minutes of the Informal Meetings held on May 6, May 20 and June 3, 2008. Attachment: Minutes May_6_2008.pdf Attachment: Minutes May20_2008 draft _2_.pdf Attachment: Minutes June3_2008 draft _2_.pdf Support Services Group
39. Jenkins Painiting, Inc.; Bid 09-6 Annual Pavement Marking Services (Amended)Amount: N/A Recommended Action: Approve the award of Bid 09-6; Annual Pavement Marking Services, to Jenkins Painting, Inc., as the lowest responsive and responsible bidder meeting specifications and authorize staff to negotiate a contract. Attachment: Jenkins FR.pdf 40. Engineering and Architectural Services to CH2M Hill and CPH Engineer,s Inc for projects with a capital cost of less than $1,000,000.00. (Amended)Amount: Task Based Recommended Action: Approve the agreements with CH2M Hill and CPH Engineers, Inc. Attachment: CH2M HILL SIGNED.pdf Attachment: CPH ENGINEERS INC SIGNED.pdf 41. Coleman Construction, Inc.: Finance Report and Change Order No. 3 to Purchase Order 080212 (Amended)Amount: $50,000.00 Recommended Action: Approve the Finance Report and Change Order No. 3 to Purchase Order 080212, issued to Coleman Construction, Inc. Attachment: 080212 FR.pdf Attachment: 080212 PO.pdf 42. Traffic Control Products of FL: Finance Report and Change Order No. 3 to Purchase Order 080414 (Amended)Amount: $64,000.00 Recommended Action: Approve the Finance Report and Change Order No.3 to Purchase Order 080414, issued to Traffic Control Products of FL. Attachment: 080414 FR.pdf Attachment: 080414 PO.pdf 43. Mainline Information Systems, Inc.: Finance Report and Purchase Order 081858 (Amended)Amount: $230,583.18 Recommended Action: Approve the Finance Report and Purchase Order 081858, issued to Mainline Information Systems, Inc. Attachment: 081858 PO.pdf Attachment: 081858 FR.pdf 44. Nextran Corporation: Change Order No.1 to Purchase Order 080010 (Amended)Amount: $12,000.00 Recommended Action: Approve the Finance Report and Change Order No.1 to Purchase Order 080010, issued to Nextran Corporation. Attachment: 080010 FR.pdf Attachment: 080010 PO.pdf 45. Ring Power Corp - JVL: Change Order No.1 to Purchase Order 080011. (Amended)Amount: $20,000.00 Recommended Action: Approve the Finance Report and Change Order No.1 to Purchase Order 080011, issued to Ring Power Corp – JVL. Attachment: 080011 FR.pdf Attachment: 080011 PO.pdf 46. NAPA: Change Order No.1 to Purchase Order 080003. (Amended)Amount: $15,000.00 Recommended Action: Approve the Finance Report and Change Order No.1 to Purchase Order 080003, issued to NAPA. Attachment: 080003 FR.pdf Attachment: 080003 PO.pdf 47. Request annual renewal of Group Dental Insurance Program (Amended)Amount: Rate Based Plan Recommended Action: Approve the continuation of the County's Group Dental Insurance program through Florida Combined Life Insurance Company, Inc. with a 10% rate reduction. 48. WW Gay Fire and Integrated Systems: Change Order No.6 and No. 7 to Purchase Order 080433. (Amended)Amount: $15,871.00 Recommended Action: That the Board approve the Finance Report and Change Order No. 6 and No.7 to Purchase Order 080433, issued to WW Gay Fire and Integrated Systems. Attachment: 080433 CO7.pdf Attachment: 080433 FR.pdf Attachment: 080433 CO6.pdf 49. Purchase and Installation of Video Visitation System for the Alachua County Correctional Facility: RFP 08-376 (Amended)Amount: N/A Recommended Action: Approve the ranking and Finance Report for RFP 08-376; Purchase and Installation of Video Visitation System for the Alachua County Correctional Facility and authorize staff to negotiate an agreement with the top ranked firm. Attachment: 08 376 FR.pdf 50. Sun State International Trucks: Finance Report and Purchase Order No. 081880. (Amended)Amount: $83,274.00 Recommended Action: Approve the Finance Report and Purchase Order No. 081880, issued to Sun State International Trucks. Attachment: 081880 PO.pdf Attachment: 081880 FR.pdf 51. CMD Trailer Sales & Leasing, Inc.: Bid #08-377; Purchase of Two (2) Waste Transfer Trailers. (Amended)Amount: $120,694.00 Recommended Action: Approve the award of Bid #08-377; Purchase of Two (2) Waste Transfer Trailers, to CMD Trailer Sales & Leasing, Inc., in the amount of $120,694.00, as the lowest responsive and responsible bidder meeting specifications and authorize the chairperson to sign the purchase order Attachment: 081873 FR.pdf Attachment: 081873 PO.pdf 52. Request approval of the resolutions to receive proceeds from the Pooled Commercial Paper Program and increase the FPL Jail Water Conservation Project Capital and Debt Service Funds and the budget amendment corresponding to the same. (Amended)Amount: $1,000,000.00 Recommended Action: Approve resolutions to receive proceeds from the Pooled Commercial Paper Program and increase the FPL Jail Water Conservation Project Capital and Debt Service Funds and the budget amendment corresponding to the same. Attachment: BA and Reso Jail Water Project Pooled Paper Final.pdf Attachment: Reso Pooled Commecial Paper Jail Water Funds Final.pdf Attachment: BA and Reso Jail Water Project CPI Final.pdf Attachment: CIP FY08 to FY12 Amended 7 22 08.pdf 53. Approve resolutions to receive proceeds from the Pooled Commercial Paper Program and the budget amendments to increase the Alachua County Forever G.O. Bond Capital Fund and the Pooled Commercial Paper Debt Service Fund (Amended)Amount: $1,100,000.00 Recommended Action: Approve the attached resolutions and budget amendments. Attachment: BA and Reso ACF Capital Final.pdf Attachment: BA and Reso ACf Pooled Commer Final.pdf Attachment: Reso Pooled Commercial ACF Funds Final.pdf 54. Indigent arrestee/inmate medical care per Florida Statute 901.35 (Amended)Amount: $606,184.00 Recommended Action: Approve the invoice and budget amendment transferring budget from General Fund Reserves for payment of arrestee/inmate medical care per Florida Statute 901.35 Attachment: Inmate Medical Budget Amend.pdf Attachment: 3rd Quarterly Invoice.pdf Attachment: Reserve adjustments for FY08 8-12 Mtg.pdf 55. Emergency Repairs for Roofs, Plumbing and Water Intrusion (Amended)Amount: $117,000.00 Recommended Action: Approve Budget Amendments Transferring Existing Capital Budget for Repairs for Roofs, Plumbing and Water Intrusion and Amend the 2008 Capital Improvement Program (CIP) Attachment: CIP FY08 to FY12 Amended 7 22 08 812 MTG.pdf Attachment: BA Meta Plumbing Aug 12 Mtg.pdf Attachment: Reserve adjustments for FY08 812 Mtg.pdf Community Planning Group
56. Annual Professional Surveying: RFP 09-23 (Amended)Amount: N/A Recommended Action: Approve the ranking and Finance Report for RFP No. 09-23; Annual Professional Surveying and authorize staff to negotiate agreements with the top ranked firms until agreements are reached. Attachment: 09 23 FR.pdf 57. Reconstitution of the Alachua County Economic Development Advisory Committee (Amended)Amount: N/A Recommended Action: Approve the resolution re-establishing the Economic Development Advisory Committee with its new membership categories and committee responsibility and duties. Attachment: EDAC RESOLUTION 08.pdf 58. Resolution 08- , amending the Alachua County Affordable Housing Advisory Committee. (Amended)Amount: N/A Recommended Action: Adopt the Resolution 08- , and authorize the Chair to sign the Resolution 08- , amending Resolution 08-040 to provide for an alternate voting member, to stagger Advisory Committee member terms, and to provide for an effective date. Attachment: Amendment to Resolution 08 040.pdf 59. Annual Engineering Services <$1,000,000.00: RFP No. 09-115 (Amended)Amount: N/A Recommended Action: Approve the ranking and Finance Report for RFP No.09-115; Annual Engineering Services <$1,000,000.00 and authorize staff to negotiate agreements with the top ranked firms until agreements are reached. Attachment: 09 115 FR.pdf 60. RTS Route 75 First Amendment to Agreement (Amended)Amount: $164,883 (previously approved by the BoCC) Recommended Action: Approve the First Amendment for enhanced service or Route 75 and authorize the Chair to sign the First Amendment to the agreement and Budget amendment for Route 75 Attachment: RTS Route 75 Budget Amendment.pdf Attachment: Gville RTS 1st Amend Rt 75 Final.pdf Community Services Group
61. Proclamation Terminating Local State of Emergency; Burn Ban (Amended)Amount: N/A Recommended Action: Approve the Proclamation to Terminate beginning June 25, 2008 for inclusion in the official minutes. Attachment: Burn Ban Term 062508.pdf 62. 2009-2011 State Housing Initiatives Partnership (SHIP) Local Housing Assistance Plan Amended, August 12, 2008 (Amended)Amount: N/A Recommended Action: Approve Alachua County State Fiscal Years (SFY) 2009-2011 State Housing Initiatives Partnership (SHIP) Local Housing Assistance Plan (LHAP), Amended August 12, 2008 ; and authorize Chairman to sign Resolution 08-__ and to sign Exhibit D: Certification to Florida Housing Finance Corporation. Attachment: Amended SHIP LHAP and Reso Final.pdf 63. County Waste Alternative Program: Amendment to the agreement for public education campaign for the County's Waste Alternatives program. (Amended)Amount: $60,000.00 Recommended Action: Approve the Third Amendment to the agreement for public education campaign for the County's Waste Alternatives program between Alachua County and Group 5 and Associates, Inc. Attachment: Group 5 3rd Amend Final.pdf 64. Solid Waste: Approval of assignment of curbside contractAmount: N/A Recommended Action: Authorize the Chair to sign the attached letter agreeing to the assignment of all of the rights and obligations under the curbside solid waste and recycling agreement, the term of which ends September 30, 2009. Attachment: WMD Assignmenrt Final.pdf 65. Budget Amendment for State Housing Initiatives Partnership (SHIP) Fund 248 (Amended)Amount: $2,830.00 Recommended Action: Approve Budget Amendment and Resolution for SHIP Fund 248. Attachment: BA Fund 248 Signed.pdf Attachment: Fund 248 Unanticipated Revenue Reso.pdf |